Privacy Notice

UN-GGIM: Europe Privacy Statement

The Netherlands is responsible for the Secretariat to UN-GGIM: Europe, EuroGeographics AISBL provides the secretariat service by agreement with them. EuroGeographics reviews their privacy notice regularly and will place any updates on this page. This privacy policy only applies to the UN-GGIM: Europe Secretariat function as carried out by EuroGeographics and the UN-GGIM: Europe website.  EuroGeographics are not responsible for the privacy practices within any other websites that you may link to from this site. EuroGeographics uses traffic log cookies to identify which pages are being used. This helps  to analyse data about the web traffic and improve the website. This information is only used for statistical analysis.

Who are we?

For the purposes of the General Data Protection Regulation (Regulation (EU) 2016/679) (GDPR), EuroGeographics in carrying out the function for the Secretariat to UN-GGIM: Europe is the ‘controller’ of your personal data, and EuroGeographics comply with the Regulation’s requirements in respect of the collection, management and disclosure of your personal information.

This privacy statement explains the reason for the way EuroGeographics collects, processes, handles and ensures the protection of all personal data provided, how that information is used and what rights you may exercise in relation to your data.

Why do we process your data?

EuroGeographics keeps a minimum amount of personal information. This is collected and used to enable the smooth running of UN-GGIM: Europe and to deliver the work plan and mission of the Regional Entity.

Which data do we collect and process?

The personal information collected and further processed is provided on a voluntary basis by the data subject (in this case you) or by an authorised person with the permission/nominated by the data subject.

The type of personal data collected consists of: Nationality; Full Name; Position; Profession, Occupation /Job Title; Business address, Telephone, Fax, email and Twitter account.

Photos/pictures, presentation, live web streaming and/or audio and video recordings

Photos/pictures, presentation, live web streaming and/or audio and video recordings may be taken during UN-GGIM: Europe activities, for example Working Group meetings  and Plenary Meetings, and used in UN-GGIM: Europe  communications including social media.

How long do we keep your data?

EuroGeographics keeps the data for the time necessary to fulfil the purpose of collection as stated above.

How do we protect your data?

EuroGeographics carefully protects your data from loss, misuse, unauthorised access, disclosure or alteration in line with information governance policies.  All data in electronic format (e-mails, documents etc.) are stored securely.

Who has access to your data and to whom is it disclosed?

Access to your data is provided to authorised staff according to the “need to know” principle.

When required, access to personal data will be provided to EuroGeographics appointed internal and external auditors.

No personal data will be transmitted to parties which are outside the recipients mentioned in this privacy statement without the prior consent of the data subject.

Access to personal information

You can find out if EuroGeographics holds any personal information about you by making a request to unggim.europeinfo@eurogeographics.org

If we do hold information about you, we will:

  • Provide a description of the data we hold;
  • Explain the reasons we are holding the data;
  • Tell you to whom the data could be disclosed;
  • Provide a copy of the information in an intelligible form.

Complaints or Queries

If you think that EuroGeographics collection or use of personal information for the purposes of UN-GGIM: Europe is unfair, misleading or inappropriate please contact us through:

unggim.europeinfo@eurogeographics.org

or by post to:

EuroGeographics Head Office
(UN-GGIM: Europe Secretariat)
Rue du Nord 76/Noordstraat 76
1000 Brussels
BELGIUM

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